Thanks to the collective efforts of Healthy Start CoIIN members, MCH Bureau officersJSI/EPIC Staff and Healthy Start grantees, together we have developed and refined a set of standardized, evidence-based screening tools that will substantially improve our ability to document our participants’ needs for care coordination and satisfy our required reporting.   These screening tools received official OMB approval in November 2016 and are ready for implementation. The Healthy Start EPIC has created opportunities to assist you with implementation.

Screening Tools for Data Collection through March 2019

HRSA has given the HS EPIC Center permission to post the OMB approved versions of these tools here for easy access. 

Current versions of the screening tools are available below.  A complete list of updates to the tools is available in the Table of Updates. The date of each change is noted in this document. No substantive changes will be made to the screening tools that may affect data collection or reporting after March 2017.

Since March 2017, EPIC has received a number of questions from grantees implementing the tools which benefited from clarification.  In response, selected instructions have been updated to provide clarity. None of these clarifications affect the data collection or the data export but they do ensure that all grantees are interpreting questions consistently.

The EPIC Center is maintaining a list of enhancements to the tools that require IRB approval.  If you have comments or changes, you are encouraged to contact EPIC and they will record the proposed change.

Spanish Versions:

In addition to completing the OMB-approved screening tools as indicated for each perinatal phase, repeat screening of select questions will ensure that programs capture the best data to inform performance measures. It is recommended that the program re-screen participants at least once near the end of the perinatal period.  If more frequent update screening is performed, the most recent data will overwrite prior responses and will be used to calculate performance measures.

Healthy Start Screening Tool Implementation Feedback 

The Healthy Start screening tool implementation process provides an ongoing opportunity to identify improvements to the tools to ensure patients’ needs are identified and addressed. As program staff implement the tools, the HS CoIIN recognizes that valuable lessons are being learned.  The CoIIN wants to document these lessons learned to improve the tools and their implementation.

The HS CoIIN members encourage all screening tool users to share your feedback on problems, best practices, and solutions related to Healthy Start screening tool implementation.  A simple reporting tool is available here: Healthy Start Screening Tool Implementation Feedback Survey

The EPIC Center will collect your lessons learned to be considered by the HS CoIIN when they evaluate revisions to the screening tools in the future.  It is important to understand that no substantive revisions can be made to the tools without OMB clearance.

Thank you for taking the time to share your experience.

HS CoIIN and the EPIC Center

Your feedback will provide a knowledge base of solutions and best practices that can be shared with other programs.

Training and Technical Assistance

During the remainder of this funding period, JSI/EPIC Center will provide technical support to sites adopting the screening tools including working with grantees who plan to use the tools in their current form and grantees who will integrate questions from the tools into their existing screening processes. Find information on training and technical assistance, and implementation resources here.